CIOs Must Take The Lead On Data Management

‘Fragmented data ownership’ is the single largest problem in having a successful information management program. What can CIOs do about it?

I agree, this is the single largest problem that plagues lots of enterprises. In the absence of a well defined policy of data management, users tend to keep data separately thus creating several islands of information. As there is lack of coordination, it leads to data duplication, lack of security and safety.

CIOs should take a lead in defining a data management policy by classifying all information and data assets in order of its importance and then discuss with various business heads about the access policy and the criticality. All these policies need to be embedded into the system to enforce access rights, safety considerations etc. Once automated, data governance gets so much easier. In the last organisation that I was with, we implemented the Enterprise portals along with single sign-on and Identity Management. All access rights were defined centrally with proper approvals and all changes were documented and this related not only to the applications and databases but also to unstructured data in the form of notes and documents, which lay in the Document Management Systems.

What best practices should an enterprise follow to effectively deal with ‘bad’ data?

Best practices suggest laying down a clear policy with respect to data generation, storage and destruction. If data is centrally stored and controlled, it is easy to manage and ensure that approved practices are followed. Principles of ‘Information Lifecycle Management’ (ILM) need to be applied and enforced.

Data is treated as an important strategic asset. With a growing dependence on advanced analytics, how has the importance of enterprise data warehouses grown?

Enterprise data warehouse has really become important with the increased emphasis on data analytics. I notice many projects on Business Intelligence being initiated by companies where data cleansing and availability of the right data assumes great importance. Since the data volume swells over a period of time, its management becomes critical.

What are the ways of handling legacy systems effectively in the overall data management scheme and how it can pose a challenge to data management?

In many cases, data of legacy systems reside in separate disks and have to be managed separately. In other cases even if the data resides on a central storage in a SAN/NAS environment, it may reside in several separate databases and hence need to be monitored separately. For MIS purposes it becomes a challenge to draw out data from several sources. Maintenance of databases for the purposes of back-up and recovery also poses a problem.

How important it is to have policies for data governance in place? How effective are they in data management systems?

The business environment today demands a proper Corporate Governance model to be in place. One of the measures necessary is a comprehensive data governance model. Clearly laid down policies specify a set of rules for the creation, storage, access rights, management and destruction of data. These rules need to be followed though in some cases these rules look good on paper but are not seriously followed.

What key features can CIOs introduce in their data management strategies so that they are able to draw maximum benefit from BI tools and are able to take advantage of new innovations in the BI marketplace?

CIOs can assign disk volumes for storage space so that intensive BI work does not affect performance of the other systems. Being business critical systems, CIOs would do well to provide for proper fall back mechanisms so as to recover in case of any fault of the systems or storage.